Reimbursement Claims


From time to time in the course of your work for AvaCon, you may be authorized to make a purchase on behalf of the company for which you need to be reimbursed.

Reimbursements will be processed only if the purchase meets all of the following criteria:

1. The purchase was an expense directly related to AvaCon’s business and/or necessary to the performance of an employee’s job duties for AvaCon.

2. The purchase was approved in advance by a member of the Executive Board.

3. The purchase was documented with a receipt that includes:

  • the amount of the expenditure
  • the time and place of the expenditure
  • an itemized list of items purchased
  • the name, address, and contact information for the vendor.

Reimbursement requests must be made within 30 days of the purchase. Requests made after 30 days may be rejected.

To process your reimbursement request, please complete the Expense Reimbursement Claim Form and upload your receipts to the correct year folder in the Reimbursements Receipts directory of our Google Docs.