{"id":271,"date":"2014-09-22T16:46:09","date_gmt":"2014-09-22T16:46:09","guid":{"rendered":"https:\/\/www.avacon.org\/handbook\/?page_id=271"},"modified":"2020-04-29T20:12:39","modified_gmt":"2020-04-29T20:12:39","slug":"annual-compliance-schedule","status":"publish","type":"page","link":"https:\/\/www.avacon.org\/handbook\/chapter-15\/annual-compliance-schedule\/","title":{"rendered":"Annual Compliance Schedule"},"content":{"rendered":"

<\/a>ANNUAL COMPLIANCE SCHEDULE<\/h1>\n
\n

<\/a>January<\/h1>\n
\n

Prepare Taxes – 990 or 990N<\/p>\n

Prepare Taxes – MA FORM PC<\/p>\n

Prepare Taxes – 1099-MISC to contractors<\/p>\n

Monthly backup of data\/servers<\/p>\n

January 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

January 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

January 30 – NJ Employer’s Quarterly Report Due – NJ-927<\/a><\/p>\n

January 30 – NJ Employer Report of Wages Paid Due – WR-30<\/a><\/p>\n

January 31 – All donation receipts for the previous Fiscal Year must be mailed to donors<\/p>\n

January 31 – All W-2s for the previous Fiscal Year must be mailed to employees<\/p>\n

January 31 – RI Quarter Taxes & Wage Report Due<\/p>\n

January 31 – KY Quarterly K-3 Withholding & Annual Reconciliation Form & Tax Due<\/p>\n

January 31 – KY Wage & Tax Statement to Employee Form K-2 issued to employees<\/p>\n

January 31 – OH Unemployment Insurance Quarterly Report Due<\/p>\n

<\/a>February<\/h1>\n
\n

Network administrator to perform bi-annual audit of backup media and test recovery.<\/p>\n

Monthly backup of data\/servers<\/p>\n

February 2 – Copy B of all paper form 1099-MISC is due to recipient contractor<\/p>\n

February 2, 2015 – OH Quarterly Withholding Taxes Due.<\/p>\n

February 2, 2015 – OH IT 941 Employer’s Annual Reconciliation of Income Tax Withheld<\/a> due.<\/p>\n

February 2, 2015 – KY Unemployment Tax Report due<\/p>\n

February 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

February 15 – Bank statement from previous month must be reconciled.<\/p>\n

February 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

 <\/p>\n

<\/a>March<\/h1>\n
\n

Review AvaCon Employee Manual (Scheduled for 2015, 2017, 2019, 2021)<\/p>\n

Review AvaCon Board Manual (Scheduled for 2015, 2017, 2019, 2021)<\/p>\n

March 2 – Copy A of all paper Form 1099-MISC + Form 1096 due to IRS<\/p>\n

March 2, 2015 – OH SD 141 Annual School District Tax Withheld due (currently N\/A unless we add more OH employees)<\/p>\n

March 2, 2015 – OH Workers Compensation 2014 Q4 Due<\/p>\n

March 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

March 15 – Bank statement from previous month must be reconciled.<\/p>\n

March 15, 2015 – Quarterly Progress Report to UCF<\/p>\n

March 15, 2016 – Quarterly Progress Report to UCF<\/p>\n

March 15, 2017 – Quarterly Progress Report to UCF<\/p>\n

March 15, 2018 – Quarterly Progress Report to UCF<\/p>\n

March 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

<\/a>April<\/h1>\n
\n

Annual review of the AvaCon Risk Management Plan<\/p>\n

Annual review of the Accounting Procedures policy<\/p>\n

Annual review of Board Members and Officers compensation & potential conflicts of interest<\/p>\n

Monthly backup of data\/servers<\/p>\n

April 1 – FL Annual Report due<\/p>\n

April 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

April 12, 2018 – Final closeout paperwork for UCF due<\/p>\n

April 15 – Bank statement from previous month must be reconciled.<\/p>\n

April 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

April 30 – OH Quarterly Withholding Taxes Due.<\/p>\n

April 30 – RI Quarterly Taxes & Wage Report Due<\/p>\n

April 30 – KY Quarterly K-1 Withholding Form & Tax Due<\/p>\n

April 30 – NJ Employer’s Quarterly Report Due – NJ-927<\/a><\/p>\n

April 30 – NJ Employer Report of Wages Paid Due – WR-30<\/a><\/p>\n

<\/a>May<\/h1>\n
\n

Supervisors begin annual Employee Evaluations<\/p>\n

Monthly backup of data\/servers<\/p>\n

May 1, 2015 – Annual Progress Report to UCF<\/p>\n

May 1, 2016 – Annual Progress Report to UCF<\/p>\n

May 1, 2017 – Annual Progress Report to UCF<\/p>\n

May 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

May 15 – IRS Federal Form 990 or 990N is due<\/p>\n

May 15 – MA FORM PC is due<\/p>\n

May 15 – CA 199 or 199N ePostcard due – https:\/\/www.ftb.ca.gov\/online\/199N_ePostcard\/<\/a><\/p>\n

May 15 – OH Atty General Charitable Org Annual Report<\/p>\n

May 15 – TX Annual Report is due<\/p>\n

May 15 – Bank statement from previous month must be reconciled.<\/p>\n

May 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

May 31st – annual Employee Evaluations submitted to the Executive Board for review<\/p>\n

 <\/p>\n

<\/a>June<\/h1>\n
\n

Review AvaCon D&O, Employment Liability, and other Insurance Policies<\/p>\n

Put insurance program out to bid (Scheduled for 2018, 2022, 2026)<\/p>\n

File Annual Insurance Review report to the Executive Board (and entered into the minutes)<\/p>\n

Supervisors deliver annual Employee Evaluations to employees<\/p>\n

Monthly backup of data\/servers<\/p>\n

June 1 – KY Annual Report Due<\/p>\n

June 1 – RI Annual Report Due<\/p>\n

June 1 – RI Reapply for Charitable Organization Status<\/p>\n

June 1 – NJ Reapply for Charitable Organization Status (Form NJ-CR200S) (Expires 6\/30\/15)<\/p>\n

June 1, 2018 – Final Progress Report to UCF<\/p>\n

June 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

June 15 – Bank statement from previous month must be reconciled.<\/p>\n

June 15, 2015 – Quarterly Progress Report to UCF<\/p>\n

June 21, 2015 – Re-apply for Charitable Organization status in RI is DUE<\/p>\n

June 15, 2016 – Quarterly Progress Report to UCF<\/p>\n

June 15, 2017 – Quarterly Progress Report to UCF<\/p>\n

June 15, 2018 – Quarterly Progress Report to UCF<\/p>\n

June 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

June 30 – Renew RI Charitable Org Registration (Expires 7\/21\/15)<\/p>\n

 <\/p>\n

 <\/p>\n

<\/a>July<\/h1>\n
\n

Prepare Annual EEO-1 Report<\/a><\/p>\n

Perform annual Board Self Assessment<\/p>\n

Nominations or Self-Nominations for Officer Positions are made<\/p>\n

Network administrator to perform bi-annual audit of backup media and test recovery<\/p>\n

Monthly backup of data\/servers<\/p>\n

July 3 – D&O and Employer Insurance Due<\/p>\n

July 15 – Bank statement from previous month must be reconciled.<\/p>\n

July 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

July 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

July 30 – NJ Employer’s Quarterly Report Due – NJ-927<\/a><\/p>\n

July 30 – NJ Employer Report of Wages Paid Due – WR-30<\/a><\/p>\n

July 31 – CA Annual Statement of Information due – http:\/\/www.sos.ca.gov\/business\/be\/statements.htm<\/a><\/p>\n

July 31 – OH Quarterly Withholding Taxes Due.<\/p>\n

July 31 – RI Quarterly Taxes & Wage Report Due<\/p>\n

July 31 – KY Quarterly K-1 Withholding & Tax Due<\/p>\n

<\/a>August<\/h1>\n
\n

Annual Corporate Meeting<\/p>\n

Officer Position election is held<\/p>\n

All Board Members, Officers, and Directors review and sign the Conflict of Interest statement<\/p>\n

File MA Change of Directors or Officers Certificate<\/a>, if applicable<\/p>\n

Review GuideStar Company Profile, update if applicable – http:\/\/www.guidestar.org\/<\/a><\/p>\n

Monthly backup of data\/servers<\/p>\n

August 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

August 15 – Bank statement from previous month must be reconciled.<\/p>\n

August 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

August 31 – FL Reapply for Charitable Organization status, expires 9\/8\/14 (packet should be sent in mail)<\/p>\n

<\/a>September<\/h1>\n
\n

Monthly backup of data\/servers<\/p>\n

September 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

September 15 – Bank statement from previous month must be reconciled.<\/p>\n

September 15, 2014 – Quarterly Progress Report to UCF<\/p>\n

September 15, 2015 – Quarterly Progress Report to UCF<\/p>\n

September 15, 2016 – Quarterly Progress Report to UCF<\/p>\n

September 15, 2017 – Quarterly Progress Report to UCF<\/p>\n

September 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

September 21, 2014 – Select Managed Care Organization (MCO) for Ohio Workers Compensation<\/p>\n

September 30 – Annual EEO-1 Report<\/a> Due (50 employees or more)<\/p>\n

September 30, 2014 (only) – File CA Statement of Information – https:\/\/businessfilings.sos.ca.gov\/<\/a><\/p>\n

<\/a>October<\/h1>\n
\n

Review AvaCon Articles of Incorporation (Scheduled for 2015, 2017, 2019, 2021)<\/p>\n

Review the AvaCon Bylaws (annual)<\/p>\n

Begin next FY Budget formulation<\/p>\n

Monthly backup of data\/servers<\/p>\n

File the MA Annual Report for Corporations<\/a> Online<\/p>\n

Request annual MA Certificate of Good Standing<\/a> Online<\/p>\n

October 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

October 15 – Bank statement from previous month must be reconciled.<\/p>\n

October 15 – File TX Annual Report, next due in 2018.<\/p>\n

October 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

October 30 – NJ Employer’s Quarterly Report Due – NJ-927<\/a><\/p>\n

October 30 – NJ Employer Report of Wages Paid Due – WR-30<\/a><\/p>\n

October 31 – OH Quarterly Withholding Taxes Due<\/p>\n

October 31 – RI Quarterly Taxes & Wage Report Due<\/p>\n

October 31 – KY Quarter K-1 Withholding & Tax Due<\/p>\n

<\/a>November<\/h1>\n
\n

Monthly backup of data\/servers<\/p>\n

November 1st – Next FY Budget proposal due<\/p>\n

November 1st – MA Annual Report is due<\/p>\n

November 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

November 15 – Bank statement from previous month must be reconciled.<\/p>\n

November 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

November 30th – All purchases requiring invoices for the current Fiscal Year must be completed<\/p>\n

<\/a>December<\/h1>\n
\n

All purchases for the current Fiscal Year must be completed<\/p>\n

All invoices for the current Fiscal Year must be paid<\/p>\n

Annual review and reconciliation of all bank statements for the current Fiscal Year performed<\/p>\n

Monthly backup of data\/servers<\/p>\n

December 1 – Next FY Budget approval is due<\/p>\n

December 7 – Report any new hires<\/a> in the past 14 days<\/p>\n

December 15 – Bank statement from previous month must be reconciled.<\/p>\n

December 15, 2014 – Quarterly Progress Report to UCF<\/p>\n

December 15, 2015 – Quarterly Progress Report to UCF<\/p>\n

December 15, 2016 – Quarterly Progress Report to UCF<\/p>\n

December 15, 2017 – Quarterly Progress Report to UCF<\/p>\n

December 21 – Report any new hires<\/a> in the past 14 days<\/p>\n

<\/a>Required Annually (Unscheduled)<\/h1>\n
\n

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ANNUAL COMPLIANCE SCHEDULE January Prepare Taxes – 990 or 990N Prepare Taxes – MA FORM PC Prepare Taxes – 1099-MISC to contractors Monthly backup of data\/servers January 7 – Report any new hires in the past 14 days January 21 – Report any new hires in the past 14 days January 30 – NJ Employer’s […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":255,"menu_order":0,"comment_status":"closed","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-271","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.avacon.org\/handbook\/wp-json\/wp\/v2\/pages\/271","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.avacon.org\/handbook\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.avacon.org\/handbook\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.avacon.org\/handbook\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.avacon.org\/handbook\/wp-json\/wp\/v2\/comments?post=271"}],"version-history":[{"count":11,"href":"https:\/\/www.avacon.org\/handbook\/wp-json\/wp\/v2\/pages\/271\/revisions"}],"predecessor-version":[{"id":508,"href":"https:\/\/www.avacon.org\/handbook\/wp-json\/wp\/v2\/pages\/271\/revisions\/508"}],"up":[{"embeddable":true,"href":"https:\/\/www.avacon.org\/handbook\/wp-json\/wp\/v2\/pages\/255"}],"wp:attachment":[{"href":"https:\/\/www.avacon.org\/handbook\/wp-json\/wp\/v2\/media?parent=271"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}