Recording Checks When a check is written from the AvaCon checkbook, it must be recorded in multiple locations: 1. Physical Check Register – Write the check amount and other information on the physical checkbook register. 2. Online Check Register – The check also must be recorded in the online check register we keep separately on […]
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Processing Payroll AvaCon runs payroll on a bi-weekly schedule. The calendar of Payroll dates is located on the Payroll Calendar. Payroll must be submitted by 5:00 PM EST on Wednesday in order for employees to receive their Direct Deposit by that Friday. (See the calendar.) 1. Create New Tab for Current Payroll – In GDocs, locate […]
HOW TO ADD A NEW REGION TO THE AVACON GRID 1. Place the new regions where they will be located on the AvaCon Grid Region Map 2. Edit each region square on the map to the correct Region Name, Center, UDP Port (increment up from last port used, goes in regions.ini), TCP port (increment up […]
Solicitation Disclosure Language In order to comply with various state and federal regulations regarding the solicitation of charitable donations, the following disclosure must be “conspicuously printed” on any printed solicitation, written confirmation, receipt or written reminder of a contribution from an organization, independent paid fund raiser or solicitor: NOTICE & DISCLAIMERS Your donation is being made […]
Clerk Duties The position of Clerk plays a critical role in the AvaCon Executive Board, as it has both legal and statutory responsibilities that must be fulfilled in order for the corporation to remain in compliance with federal and state law, as well as in compliance with the AvaCon Bylaws. From the AvaCon Bylaws, Section 4.02: […]
Many federal, state, and employment laws require that certain notices be posted in the workplace in areas where they are likely to be seen by employees. Since AvaCon is an entirely distributed organization having no physical workplace, we post these notices both within this Employee Handbook and in our virtual office spaces to be in […]
PREVIOUS JOB POSTINGS Table of Contents PREVIOUS JOB POSTINGS 3D Content Creator Director of Development General Volunteer Web Development Engineer Lead A/V Technical Manager 3D Content Creator AvaCon seeks an experienced 3D content developer to model, texture, and build in virtual environments. This position offers a wide variety of opportunities to apply your creativity and […]
RESOURCES FOR BOARD MEMBERS Page Sections RESOURCES FOR BOARD MEMBERS Duties of Board Members Being on the board of AvaCon, Inc. is not an honorary position – it requires a commitment to using AvaCon’s charitable resources in the best possible way. Donors and beneficiaries of AvaCon expect its leaders to ensure the sound administration of […]
STATE BUSINESS REQUIREMENTS Page Sections STATE BUSINESS REQUIREMENTS State Requirements & Withholding Taxes California Florida Kentucky Massachusetts Ohio New Jersey Rhode Island Texas Virginia State Requirements & Withholding Taxes Each state has different requirements for withholding taxes. These are the states in which AvaCon currently does business. All states required a registered agent, and […]