{"id":134,"date":"2012-10-16T03:03:47","date_gmt":"2012-10-16T03:03:47","guid":{"rendered":"http:\/\/www.avacon.org\/blog\/?page_id=134"},"modified":"2014-06-19T11:11:56","modified_gmt":"2014-06-19T11:11:56","slug":"2012-meeting-minutes","status":"publish","type":"page","link":"https:\/\/www.avacon.org\/blog\/documents\/2012-meeting-minutes\/","title":{"rendered":"2012 Meeting Minutes"},"content":{"rendered":"<p><center>&#8212;-<\/center><\/p>\n<p style=\"text-align: center;\"><strong>Executive Board Meeting Minutes<\/strong><\/p>\n<p style=\"text-align: center;\"><strong>AvaCon, Inc.<br \/>\nDecember 19, 2012<br \/>\n4:30PM EST ~ Online Meeting<\/strong><\/p>\n<p><strong>Board Members<\/strong><br \/>\nPresent: Joyce Bettencourt, Chris Collins, Kathey Fatica<br \/>\nQuorum Present: Yes<\/p>\n<p><strong>Proceedings<br \/>\n<\/strong>Meeting called to order at 4:30PM by Joyce Bettencourt<\/p>\n<p>&nbsp;<\/p>\n<h4><em><strong>AvaCon Business<\/strong><\/em><\/h4>\n<ul>\n<li><strong>Staff Positions:<\/strong>\u00c2\u00a0 Chris will create developer accounts for new hire and schedule our first meeting, ideally after Christmas but before the New Year. \u00c2\u00a0One of our previous staff appointments has confirmed continued interest, Chris will circle back around to the other staff member.<\/li>\n<li><strong>General Liability Insurance: \u00c2\u00a0<\/strong>Chris will complete the form to get the quote, to start the insurance in 2013.<\/li>\n<li><strong>Metaverse Future Society: \u00c2\u00a0<\/strong>Membership levels, costs, and benefits were discussed and approved. \u00c2\u00a0Next step is to work with the developer to discuss creation of the new site, and to begin focus group discussions. \u00c2\u00a0Chris will work on draft presentation and survey items.<\/li>\n<li><strong>AvaCon Conference Center: \u00c2\u00a0<\/strong>Chris completed the build for the AvaCon Conference Center on FleepGrid. \u00c2\u00a0Joyce gave feedback and all changes were made. \u00c2\u00a0Kathey still needs to review. \u00c2\u00a0Starting in January, the conference center will be hosted on Kitely for public meetings, but we will continue to use FleepGrid as the home base and development area.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Financial Report<\/strong><\/h4>\n<ul>\n<li><strong>2011 Taxes &#8211; Extension: \u00c2\u00a0<\/strong>Invoice from accountant was received and Kathey cut a check to pay them.<\/li>\n<li><strong>2012 Taxes &#8211; Preparation:<\/strong> \u00c2\u00a0Chris hasn&#8217;t yet started preparing 2012 spreadsheet, but has all the information and materials.<\/li>\n<li><strong>Expenses: \u00c2\u00a0<\/strong>Bank balance reviewed, and itemized report of monthly charges. \u00c2\u00a0Discussed end of the year expenses, reimbursements and staff stipends, Kathey finalized all expected expenses for the rest of the year.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Activities and Events<\/strong><\/h4>\n<ul>\n<li><strong>Metaverse Cultural Series: <\/strong>Announcement was posted and received promotion on Twitter and in several news stories and blog posts. \u00c2\u00a0We&#8217;ve already received several proposals and questions\/clarifications, some from high profile community members and for multiple platforms, which is encouraging. \u00c2\u00a0Chris is responding to requests and questions as they come in.<\/li>\n<li><strong>Opensim Users Conference: \u00c2\u00a0<\/strong>Chris will ping Overte Foundation to follow up and get the ball rolling, perhaps to schedule the first meeting.<\/li>\n<\/ul>\n<p><br clear=\"all\" \/><br \/>\nMeeting adjourned at 7:30PM<br \/>\nMinutes submitted by Interim Clerk, Chris Collins.<\/p>\n<p>Return to\u00c2\u00a0<a href=\"http:\/\/www.avacon.org\/blog\/meetings\/\">Meetings<\/a>\u00c2\u00a0page.<\/p>\n<p><center>&#8212;-<\/center><\/p>\n<p style=\"text-align: center;\"><strong>Executive Board Meeting Minutes<\/strong><\/p>\n<p style=\"text-align: center;\"><strong>AvaCon, Inc.<br \/>\nDecember 13, 2012<br \/>\n6:30PM EST ~ Online Meeting<\/strong><\/p>\n<p><strong>Board Members<\/strong><br \/>\nPresent: Joyce Bettencourt, Chris Collins &#8211; Absent: Kathey Fatica<br \/>\nQuorum Present: Yes<\/p>\n<p><strong>Proceedings<br \/>\n<\/strong>Meeting called to order at 6:30PM by Joyce Bettencourt<\/p>\n<p>&nbsp;<\/p>\n<h4><em><strong>AvaCon Business<\/strong><\/em><\/h4>\n<ul>\n<li><strong>Staff Positions:<\/strong>\u00c2\u00a0 Chris emailed the web developer and she completed the application. \u00c2\u00a0All in favor of hiring her for the position. \u00c2\u00a0Discussed levels of access and accounts that need to be created for her. \u00c2\u00a0We also need to circle back with previous staff appointments and begin to schedule regular staff meetings in the new year.<\/li>\n<li><strong>General Liability Insurance: \u00c2\u00a0<\/strong>Agenda item tabled until next meeting.<\/li>\n<li><strong>Metaverse Future Society: \u00c2\u00a0<\/strong>Draft name of the membership organization voted upon, all in favor and MOTION passed. \u00c2\u00a0Registered domain names and began a brainstorming document to determine levels of membership, benefits, website ideas, and other future goals for the group.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Financial Report<\/strong><\/h4>\n<ul>\n<li><strong>2011 Taxes &#8211; Extension: \u00c2\u00a0<\/strong>Taxes were filed and we received confirmation from the IRS and MA. \u00c2\u00a0Now waiting on invoice from accountant.<\/li>\n<li><strong>2012 Taxes &#8211; Preparation:<\/strong> \u00c2\u00a0Chris hasn&#8217;t yet started preparing 2012 spreadsheet, but has all the information and materials.<\/li>\n<li><strong>Expenses: \u00c2\u00a0<\/strong>Bank balance reviewed, and itemized report of monthly charges.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Activities and Events<\/strong><\/h4>\n<ul>\n<li><strong>Metaverse Cultural Series: <\/strong>Chris created the presentation and venue proposal forms. \u00c2\u00a0Joyce created graphic for the blog site. \u00c2\u00a0All forms and post were reviewed and then posted. \u00c2\u00a0Agreed to push promotion of the event till Monday.<\/li>\n<li><strong>Opensim Users Conference: \u00c2\u00a0<\/strong>No update, tabled until after the new year.<\/li>\n<\/ul>\n<p><br clear=\"all\" \/><br \/>\nMeeting adjourned at 7:00PM<br \/>\nMinutes submitted by Interim Clerk, Chris Collins.<\/p>\n<p>Return to\u00c2\u00a0<a href=\"http:\/\/www.avacon.org\/blog\/meetings\/\">Meetings<\/a>\u00c2\u00a0page.<\/p>\n<p><center>&#8212;-<\/center><\/p>\n<p style=\"text-align: center;\"><strong>Executive Board Meeting Minutes<\/strong><\/p>\n<p style=\"text-align: center;\"><strong>AvaCon, Inc.<br \/>\nNovember 7, 2012<br \/>\n6:00PM EST ~ Online Meeting<\/strong><\/p>\n<p><strong>Board Members<\/strong><br \/>\nPresent: Joyce Bettencourt, Chris Collins, Kathey Fatica<br \/>\nQuorum Present: Yes<\/p>\n<p><strong>Proceedings<br \/>\n<\/strong>Meeting called to order at 6:00PM by Joyce Bettencourt<\/p>\n<p>&nbsp;<\/p>\n<h4><em><strong>AvaCon Business<\/strong><\/em><\/h4>\n<ul>\n<li><strong>Staff Positions:<\/strong>\u00c2\u00a0 Chris will contact the developer discussed at previous meeting and encourage them to apply.<\/li>\n<li><strong>General Liability Insurance: \u00c2\u00a0<\/strong>Agenda item tabled until next meeting.<\/li>\n<li><strong>Proposed Restructuring of AvaCon Bylaws: \u00c2\u00a0<\/strong>Discovered there is no need to restructure by-laws, can create community site as a new service offered by AvaCon with membership levels and benefits. \u00c2\u00a0Discussed ways to help facilitate the community of interest surrounding the metaverse, virtual worlds, and related technologies, and to broaden access to planning for events and activities.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Financial Report<\/strong><\/h4>\n<ul>\n<li><strong>2011 Taxes &#8211; Extension: \u00c2\u00a0<\/strong>Chris sent taxes to the accountant and answered some follow up questions from the accountant. \u00c2\u00a0Should be ready to file.<\/li>\n<li><strong>2012 Taxes &#8211; Preparation:<\/strong> \u00c2\u00a0Chris downloaded all 2012 statements and will begin preparing spreadsheet.<\/li>\n<li><strong>Expenses: \u00c2\u00a0<\/strong>Bank balance reviewed, and itemized report of monthly charges. \u00c2\u00a0Joyce submitted receipt for correspondence to IRS. \u00c2\u00a0Discussed other reimbursements for staff expenses.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Activities and Events<\/strong><\/h4>\n<ul>\n<li><strong>Metaverse Cultural Series: <\/strong>Kathey and Joyce still working on graphics\/logos\/branding for the event.<\/li>\n<li><strong>Opensim Users Conference: \u00c2\u00a0<\/strong>No update, tabled until after the new year.<\/li>\n<li><strong>Meta Meets: \u00c2\u00a0<\/strong>Discussed upcoming Meta Meets conference in Europe and discussed how we might partner with or support their work, perhaps some kind of reciprocal promotional\/sponsorship support.<\/li>\n<\/ul>\n<p><br clear=\"all\" \/><br \/>\nMeeting adjourned at 7:00PM<br \/>\nMinutes submitted by Interim Clerk, Chris Collins.<\/p>\n<p>Return to\u00c2\u00a0<a href=\"http:\/\/www.avacon.org\/blog\/meetings\/\">Meetings<\/a>\u00c2\u00a0page.<\/p>\n<p><center>&#8212;-<\/center><\/p>\n<p style=\"text-align: center;\"><strong>Executive Board Meeting Minutes<\/strong><\/p>\n<p style=\"text-align: center;\"><strong>AvaCon, Inc.<br \/>\nOctober 14, 2012<br \/>\n6:00PM EST ~ Online Meeting<\/strong><\/p>\n<p><strong>Board Members<\/strong><br \/>\nPresent: Joyce Bettencourt, Chris Collins, Kathey Fatica<br \/>\nQuorum Present: Yes<\/p>\n<p><strong>Proceedings<br \/>\n<\/strong>Meeting called to order at 5:00PM by Joyce Bettencourt<\/p>\n<p>&nbsp;<\/p>\n<h4><em><strong>AvaCon Business<\/strong><\/em><\/h4>\n<ul>\n<li><strong>Staff Positions:<\/strong>\u00c2\u00a0\u00c2\u00a0Joyce has spoken to someone interested in the Web Developer position who has extensive programming experience. \u00c2\u00a0Chris will contact the developer and encourage them to apply.<\/li>\n<li><strong>Annual Conflict of Interest Statements: \u00c2\u00a0<\/strong>All officers reviewed the\u00c2\u00a0<a title=\"AvaCon Conflict of Interest policy\" href=\"http:\/\/www.avacon.org\/blog\/conflict-of-interest-policy\/\" target=\"_blank\">Conflict of Interest policy<\/a>\u00c2\u00a0and completed the annual statement. \u00c2\u00a0No financial conflicts of interest were noted for any officer.<\/li>\n<li><strong>General Liability Insurance: \u00c2\u00a0<\/strong>Agenda item tabled until next meeting.<\/li>\n<li><strong>Proposed Restructuring of AvaCon Bylaws: \u00c2\u00a0<\/strong>Per our earlier discussions, Chris is working on a draft modification of the bylaws to permit a multi-level membership model rather than the relatively flat organizational structure AvaCon currently has. \u00c2\u00a0Our goal is to broaden the base of community support for <a href=\"http:\/\/www.avacon.org\/blog\/about\/\" target=\"_blank\">our mission<\/a> and to facilitate a wider range of activities, interests, and events that a larger membership could support.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Financial Report<\/strong><\/h4>\n<ul>\n<li><strong>2011 Taxes &#8211; Extension: \u00c2\u00a0<\/strong>The expenses ledger has been completed, Chris to finish reconciling all charges and double check the forms and spreadsheet, to send to Kathey in the next couple days. \u00c2\u00a0Kathey will submit to accountant.<\/li>\n<li><strong>2012 Taxes &#8211; Preparation:<\/strong> \u00c2\u00a0Chris will update the 2012 ledger and take over monthly reconciling of bank statements temporarily until the Bookeeper position is filled.<\/li>\n<li><strong>Expenses: \u00c2\u00a0<\/strong>Bank balance reviewed, Joyce submitted receipt for renewal of our PO Box through 2013.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Activities and Events<\/strong><\/h4>\n<ul>\n<li><strong>Metaverse Cultural Series: \u00c2\u00a0<\/strong>Chris presented an initial draft description and Call for Proposals for the Metaverse Cultural Series, to launch in 2013. \u00c2\u00a0All reviewed the draft and discussed. \u00c2\u00a0Kathey and Joyce will work on graphics\/logos\/branding for the event. \u00c2\u00a0Chris will continue to flesh out the draft based on feedback from the meeting.<\/li>\n<li><strong>Opensim Users Conference: \u00c2\u00a0<\/strong>Justin Clark-Casey of the <a title=\"Overte Foundation website\" href=\"http:\/\/www.overte.org\/\" target=\"_blank\">Overte Foundation<\/a>\u00c2\u00a0(which manages contributions for the <a title=\"Opensimulator wiki\" href=\"http:\/\/opensimulator.org\" target=\"_blank\">OpenSimulator<\/a> code base) raised the idea of holding an Opensim Users Conference in 2013 to take place in-world (likely in<a title=\"OSGrid Website\" href=\"http:\/\/www.osgrid.org\/\" target=\"_blank\"> OSGrid<\/a>). \u00c2\u00a0Chris proposed that AvaCon offer our support and\/or services as event partners, possibly helping with organization, registration, or production etc. \u00c2\u00a0All were unanimously in favor. \u00c2\u00a0Chris will follow-up with Justin to continue the discussion to see how we may be able to help with the event.<\/li>\n<li><strong>Monthly How-To Workshops: \u00c2\u00a0<\/strong>Joyce raised the idea of offering how-to workshops with guest speakers who have expertise in content creation and other topics of interest. \u00c2\u00a0After discussing, this idea was tabled as a possible benefit of membership once the bylaw restructuring is completed.<\/li>\n<\/ul>\n<p><br clear=\"all\" \/><br \/>\nMeeting adjourned at 7:00PM<br \/>\nMinutes submitted by Interim Clerk, Chris Collins.<\/p>\n<p>Return to\u00c2\u00a0<a href=\"http:\/\/www.avacon.org\/blog\/meetings\/\">Meetings<\/a>\u00c2\u00a0page.<\/p>\n<p style=\"text-align: center;\">&#8212;&#8211;<\/p>\n<p style=\"text-align: center;\"><strong><strong>ANNUAL MEETING OF THE CORPORATION<\/strong><br \/>\nExecutive Board Meeting Minutes<\/strong><\/p>\n<p style=\"text-align: center;\"><strong>AvaCon, Inc.<br \/>\nAugust 21, 2012<\/strong><\/p>\n<p style=\"text-align: center;\"><strong> 7:00PM EST ~ Online Meeting<\/strong><\/p>\n<p><strong>Board Members<\/strong><br \/>\nPresent: Joyce Bettencourt, Chris Collins, Kathey Fatica<br \/>\nQuorum Present: Yes<\/p>\n<p><strong>Proceedings<\/strong><br \/>\nMeeting called to order at 7:00PM by Joyce Bettencourt<\/p>\n<h4><strong>AvaCon Business<\/strong><\/h4>\n<ul>\n<li><strong><strong>Annual Voting for Officers: \u00c2\u00a0<\/strong><\/strong>In accordance with the corporate bylaws, officers were nominated for the next year.\u00c2\u00a0 Upon motion duly made, seconded, and unanimously carried, it was resolved that all officers would continue in their current positions for the next term, which expires August 31, 2013.Joyce Bettencourt \u00e2\u20ac\u201c President<br \/>\nChris Collins \u00e2\u20ac\u201c Vice President<br \/>\nKathey Fatica \u00e2\u20ac\u201c Treasurer<br \/>\nChris Collins \u00e2\u20ac\u201c Interim Clerk<\/li>\n<li><strong>Staff Positions:<\/strong>\u00c2\u00a0\u00c2\u00a0Kathey was contacted by someone interested in the Web Developer position who has extensive programming experience. \u00c2\u00a0Item tabled until next meeting.<\/li>\n<li><strong>Proposed Restructuring of AvaCon Bylaws: \u00c2\u00a0<\/strong>Chris proposed a restructuring of the AvaCon Bylaws to broaden the base of community support for\u00c2\u00a0<a href=\"http:\/\/www.avacon.org\/blog\/about\/\" target=\"_blank\">our mission<\/a>\u00c2\u00a0and to facilitate a wider range of activities, interests, and events that a larger membership could support. \u00c2\u00a0Following the discussion, it was agreed that Chris would work on a preliminary draft.<\/li>\n<li><strong>Web Hosting: \u00c2\u00a0<\/strong>Chris reported that she has lowered the memory resources allocated to our VPS, which should lower our costs. \u00c2\u00a0In addition, she renewed the monthly fee payment schedule for our private wikis.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Financial Report<\/strong><\/h4>\n<ul>\n<li><strong>2011 Taxes &#8211; Extension: \u00c2\u00a0<\/strong>Kathey reported that the accountant filed another extension for the completion of our 2011 taxes.<\/li>\n<li><strong>Expenses: \u00c2\u00a0<\/strong>Bank balance reviewed, Chris reported that the charge for our webhosting agreement will decrease in the following months since we have lowered our memory resources on the VPS.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Activities and Events<\/strong><\/h4>\n<ul>\n<li><strong>Second Life Community Convention: \u00c2\u00a0<\/strong>A discussion was held regarding the announcement that AvaCon would not be organizing an SLCC this year.<\/li>\n<li><strong>Metaverse Community Convention: \u00c2\u00a0<\/strong>A discussion was held regarding the possibility of AvaCon organizing a broader based Metaverse Community Convention. \u00c2\u00a0It was agreed that we should pursue some of the smaller events on our ideas list for the next year and discuss again when we have filled some of our open positions.<\/li>\n<\/ul>\n<p><br clear=\"all\" \/><br \/>\nMeeting adjourned at 9:00PM<br \/>\nMinutes submitted by Interim Clerk, Chris Collins.<\/p>\n<p>Return to\u00c2\u00a0<a href=\"http:\/\/www.avacon.org\/blog\/meetings\/\">Meetings<\/a>\u00c2\u00a0page.<\/p>\n<p style=\"text-align: center;\">&#8212;&#8211;<\/p>\n<p style=\"text-align: center;\"><strong>Executive Board Meeting Minutes<\/strong><\/p>\n<p style=\"text-align: center;\"><strong>AvaCon, Inc.<br \/>\nFebruary 25, 2012<br \/>\n11:00AM EST ~ Online Meeting<\/strong><\/p>\n<p><strong>Board Members<\/strong><br \/>\nPresent: Joyce Bettencourt, Chris Collins, Kathey Fatica<br \/>\nQuorum Present: Yes<\/p>\n<p><strong>Proceedings<\/strong><br \/>\nMeeting called to order at 11:00 AM by Joyce Bettencourt<\/p>\n<h4><strong>AvaCon Business<\/strong><\/h4>\n<ul>\n<li><strong>Board Meeting Hiatus: \u00c2\u00a0<\/strong>Due to changes in life circumstances for several board members, it was proposed to put our regular meeting schedule on hold with periodic updates to the group via Skype. \u00c2\u00a0Kathey&#8217;s work schedule has changed considerably in the new year, Chris&#8217; grandmother is gravely ill and needs extensive care, and Joyce is preparing for a summer internship that will take her out of town until August. \u00c2\u00a0All agreed to use email and Skype as primary communication methods until such point when we can meet regularly again.<\/li>\n<li><strong>Staff Positions:<\/strong>\u00c2\u00a0\u00c2\u00a0Chris proposed postponing filling open staff positions during our hiatus period, all agreed.<\/li>\n<li><strong>General Liability Insurance: \u00c2\u00a0<\/strong>Joyce proposed investigating General Liability Insurance for the corporation, all agreed this is something to look into at future meetings.<\/li>\n<li><strong>Web Hosting: \u00c2\u00a0<\/strong>Chris reported that we&#8217;ve receiving warning notices from our VPS, but that these could be safely ignored as the memory spikes are infrequent and in general we are at the correct hosting level for our usage at this point.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Financial Report<\/strong><\/h4>\n<ul>\n<li><strong>2011 Taxes &#8211; Extension: \u00c2\u00a0<\/strong>Kathey reported that the accountant will file an extension for the completion of our 2011 taxes due to our extenuating personal circumstances.<\/li>\n<li><strong>Expenses: \u00c2\u00a0<\/strong>Bank balance reviewed.<\/li>\n<li><strong>Renewing Contract with Accountant:<\/strong> \u00c2\u00a0Joyce made a MOTION to approve the proposal from Smith Sullivan to continue their accounting services for the corporation. \u00c2\u00a0Chris seconded the motion, the motion passed unanimously.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Activities and Events<\/strong><\/h4>\n<ul>\n<li><strong>Second Life Community Convention: \u00c2\u00a0<\/strong>A discussion was held regarding the contract offered by Linden Lab for the next SLCC. \u00c2\u00a0It was felt that the contract terms were untenable, however, some members were not quite ready to give up on the idea of holding some kind of an event even if we couldn&#8217;t call it the &#8220;Second Life&#8221; Community Convention. \u00c2\u00a0Agreed to table the discussion for a future meeting.<\/li>\n<li><strong>Virtual Worlds Best Practices in Education: \u00c2\u00a0<\/strong>A representative from VWBPE made a request to use the SLCC regions as a venue for their conference, however, since the expiration of our contract with Linden Lab, we no longer have any legal rights to the region. \u00c2\u00a0We regretfully had to decline the request.<\/li>\n<li><strong>SXSW: \u00c2\u00a0<\/strong>Joyce will be attending SXSW and reported that she would look for opportunities to discuss and represent AvaCon at the conference.<\/li>\n<\/ul>\n<p><br clear=\"all\" \/><br \/>\nMeeting adjourned at 1:00PM<br \/>\nMinutes submitted by Interim Clerk, Chris Collins.<\/p>\n<p>Return to\u00c2\u00a0<a href=\"http:\/\/www.avacon.org\/blog\/meetings\/\">Meetings<\/a>\u00c2\u00a0page.<\/p>\n<p style=\"text-align: center;\">&#8212;&#8211;<\/p>\n<p style=\"text-align: center;\"><strong>Executive Board Meeting Minutes<\/strong><\/p>\n<p style=\"text-align: center;\"><strong>AvaCon, Inc.<br \/>\nJanuary 28, 2012<br \/>\n11:00AM EST ~ Online Meeting<\/strong><\/p>\n<p><strong>Board Members<\/strong><br \/>\nPresent: Joyce Bettencourt, Chris Collins, Kathey Fatica<br \/>\nQuorum Present: Yes<\/p>\n<p><strong>Proceedings<\/strong><br \/>\nMeeting called to order at 11:00 AM by Joyce Bettencourt<\/p>\n<h4><strong>AvaCon Business<\/strong><\/h4>\n<ul>\n<li><strong>Open Board Position: \u00c2\u00a0<\/strong>Donna Meyer has resigned as Clerk. \u00c2\u00a0Joyce made a MOTION to appoint Chris as interim Clerk until the position is filled. \u00c2\u00a0Kathey seconded the motion, the motion passed unanimously.<\/li>\n<li><strong>Web Hosting:<\/strong>\u00c2\u00a0\u00c2\u00a0Dreamhost suffered a security breach that affected FTP accounts. \u00c2\u00a0Chris reported that she would be changing all FTP passwords for AvaCon websites.<\/li>\n<\/ul>\n<p><br clear=\"all\" \/><br \/>\n<strong>Financial Report<\/strong><\/p>\n<ul>\n<li><strong>2011 Taxes : \u00c2\u00a0<\/strong>All final expenses for 2011 have been wrapped up and Chris and Kathey will begin reviewing documents to prepare for submitting our taxes to the accountant.<\/li>\n<li><strong>Expenses: \u00c2\u00a0<\/strong>Bank balance reviewed.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h4><strong>Activities and Events<\/strong><\/h4>\n<ul>\n<li><strong>Second Life Community Convention: \u00c2\u00a0<\/strong>Follow-up items from SLCC 2011 were discussed. \u00c2\u00a0We are awaiting a contract offer from Linden Lab based on our earlier discussions.<\/li>\n<\/ul>\n<p>Meeting adjourned at 12:15PM<br \/>\nMinutes submitted by Interim Clerk, Chris Collins.<\/p>\n<p>Return to\u00c2\u00a0<a href=\"http:\/\/www.avacon.org\/blog\/meetings\/\">Meetings<\/a>\u00c2\u00a0page.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&#8212;- Executive Board Meeting Minutes AvaCon, Inc. December 19, 2012 4:30PM EST ~ Online Meeting Board Members Present: Joyce Bettencourt, Chris Collins, Kathey Fatica Quorum Present: Yes Proceedings Meeting called to order at 4:30PM by Joyce Bettencourt &nbsp; AvaCon Business Staff Positions:\u00c2\u00a0 Chris will create developer accounts for new hire and schedule our first meeting, [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":9,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-134","page","type-page","status-publish","hentry"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.avacon.org\/blog\/wp-json\/wp\/v2\/pages\/134","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.avacon.org\/blog\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.avacon.org\/blog\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.avacon.org\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.avacon.org\/blog\/wp-json\/wp\/v2\/comments?post=134"}],"version-history":[{"count":0,"href":"https:\/\/www.avacon.org\/blog\/wp-json\/wp\/v2\/pages\/134\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.avacon.org\/blog\/wp-json\/wp\/v2\/pages\/9"}],"wp:attachment":[{"href":"https:\/\/www.avacon.org\/blog\/wp-json\/wp\/v2\/media?parent=134"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}